by Before arranging a viewing, put the car’s paperwork in one place. A buyer should be able to compare the details with the vehicle and understand which parts of its history you can support.
Have the current V5C ready
Check the vehicle details and keeper information. Use the instructions on the actual document and the current DVLA guidance; section numbers differ between older and newer versions.
For an online transfer, DVLA says the seller should register the vehicle to the buyer, complete and give them the green new-keeper slip, then destroy the V5C. The postal procedure is different. Follow the official registration instructions for the method you use.
Organise MOT and service evidence
Keep the latest MOT details, dated service invoices and repair receipts available. Explain any gaps rather than claiming a full history you cannot demonstrate. If work was done after an advisory, show which invoice relates to it.
Our MOT history article helps you review the record before the viewing.
Gather the keys, handbook and other records
Count the keys and include the handbook, locking-wheel-nut key and relevant accessory instructions where available. Mention missing items in the advert. For a car with digital service history, check what evidence you can provide to the buyer.
Prepare a clear sale receipt
Keep a signed copy for each party. Include:
- Buyer and seller names and contact details.
- The registration, make, model and VIN.
- The agreed price and payment method.
- The date and time of handover.
- The odometer reading and any uncertainty about mileage.
- Known faults and what was included in the sale.
A receipt records the agreement. It does not replace the DVLA notification or make an inaccurate advert acceptable.
Deal with missing documents before the sale
If the V5C is missing, arrange a replacement and check the current DVLA process. Do not promise the buyer that missing paperwork will be simple to resolve. Missing service invoices may be easier to replace: ask the garage whether duplicate records are available.
Complete the handover properly
Tell DVLA when the vehicle is sold and retain the confirmation. Existing vehicle tax does not transfer to the buyer; they must arrange their own tax before driving it. Follow the DVLA sale notification guidance and discuss the policy change with your insurer.
Use our private-sale guide for the full process, or our car preparation checklist before advertising.